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Privacy Notice

AI4PTs is run by privately. This notice explains how I collect and use information submitted through AI4PTs.com.For data-protection purposes, AI4PTs is the data controller.

Information I collect

When you submit an AI questionText I may collect:the question you submit; your professional role, if you choose to provide it; your email address, if you would like a reply; the date and source of the submission; and any other information you include in your message.Please do not include a client’s name, health information or other details that could identify them.If you join the AI4PTs mailing listI collect:your email address;
your name, if requested and provided;
the date and method of your signup; and
information needed to manage your subscription, such as unsubscribe records.Submitting a question does not subscribe you to the AI4PTs mailing list. Mailing-list signup is a separate and optional action.How I use your informationI use question submissions to:read and, where appropriate, reply to your question;
understand what fitness professionals want to know about AI;
identify recurring subjects and concerns;
inform AI4PTs articles, podcast discussions, research and the book I am writing; and
administer and protect the website and submission process.I may summarise or paraphrase recurring themes without identifying the people who submitted them. I will ask before publishing your name, identifying details or the exact wording of a question in a way that could be linked to you.If you join the mailing list, I use your information to send selected answers, AI4PTs material and occasional news about the project and book.My lawful basis for using your informationFor question submissions, I rely on my legitimate interests in receiving and responding to enquiries, conducting audience research and developing relevant AI4PTs material. I limit the information collected and do not use a question-submission email address for marketing unless you separately join the mailing list.For AI4PTs mailing-list emails, I rely on your consent. You can withdraw that consent at any time by using the unsubscribe link in an email or contacting me.UK data-protection law requires organisations to explain both why they collect personal information and the lawful basis on which they use it. Consent for electronic marketing must be a clear, affirmative and separate choice.Who receives your informationI do not sell or rent your personal information.Information may be processed by service providers used to operate AI4PTs, including:Carrd, which hosts the website and handles its forms;
my email provider, which receives question submissions.Carrd confirms that information collected by individual Carrd site owners is governed by the site owner’s own privacy arrangements, rather than Carrd’s general visitor privacy notice.I may also disclose information where required by law or where reasonably necessary to establish, exercise or defend legal rights.International processingSome service providers may process information outside the United Kingdom. Where this happens, I will use providers that offer appropriate contractual or legal safeguards for international transfers.How long I keep informationI intend to keep identifiable question submissions for up to 24 months after the last relevant contact, unless there is a clear reason to retain them for longer.I may retain an anonymised record of a question or recurring theme for research, editorial or historical purposes after removing the associated email address and other identifying information.Mailing-list information is retained until you unsubscribe. A minimal record may then be kept to ensure that your opt-out continues to be respected.The UK GDPR requires privacy notices to explain applicable retention periods, recipients, individual rights and international transfers.Your rightsDepending on the circumstances, you may have the right to:ask for a copy of your personal information; ask for inaccurate information to be corrected;
ask for information to be deleted;
ask for its use to be restricted;
object to certain uses based on legitimate interests; and
withdraw consent to mailing-list emails.To exercise one of these rights, contact me using the form on this website.These rights are not absolute in every circumstance, but I will explain my decision if I cannot fulfil a request. The UK GDPR includes rights to erasure and to object to certain processing.ComplaintsPlease contact me first if you have a concern about how your information has been handled.You also have the right to complain to the UK Information Commissioner’s Office.Changes to this noticeI may update this notice when the AI4PTs site, forms or service providers change. The latest version will appear on this page with its revision date.

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